Question 1

What is wedding day coordination?

Accepted Answer

Wedding day coordination is professional management of your wedding timeline, vendors, logistics, and guest experience from the moment execution begins through the final guest departure. Our coordination team ensures that vendors arrive on time, setup happens smoothly, timeline stays on track, and any real-time issues are resolved seamlessly. We serve as the command center so that you can be fully present and confident in the moment.

Question 2

How many coordinators will manage my wedding?

Accepted Answer

Coordination team size depends on your wedding's complexity and guest count. Typical destination weddings with 75–150 guests require 2–3 coordinators to manage all elements. We assign a lead coordinator who is your point of contact and liaison, supported by additional coordinators managing specific areas (ceremony, cocktail, dinner, logistics). All coordinators are briefed extensively and coordinated through running real-time communication.

Question 3

When does coordination begin on the wedding day?

Accepted Answer

Our coordination team typically arrives 4–5 hours before the first guest arrival to oversee vendor setup, conduct final technical checks, manage timeline adjustments, and prepare the venue for execution. We remain on-site through the final guest departure or until all post-wedding logistics are complete. The lead coordinator also conducts a final get-ready check with the couple to ensure they feel calm and confident before the ceremony.

Wedding Coordination in Portugal